Important document changes for groups of 1-2

The required documentation for Washington small groups with 1-2 subscribers is changing.

What’s changing and why

Earlier this year we implemented updates to underwriting requirements for Washington small groups with 1–2 enrolled employees. These changes took effect for new and renewing groups with effective dates beginning May 1, 2026, and these microgroups are now required to submit:

• Group Size Attestation form
• Additional tax documentation, at least 60 days prior to the requested effective date.

One of the required tax documents is the Washington Quarterly Tax Report Form 5208 A & B.

Since implementing these changes, we have received a wide range of non-filed 5208 documents (such as payroll or system-generated reports). In many cases, these versions don’t provide sufficient detail or consistency to reliably verify group eligibility.

To improve consistency and ensure accurate eligibility determination, we’re standardizing this requirement to the FILED 5208 A & B. The filed version provides a consistent, validated source of information needed for underwriting review.

Transition period

We recognize that groups may need time to adjust. We will continue to accept non-filed versions of the 5208 (such as payroll system or accounting-generated reports) through September 1, 2026 effective dates.

During this time:

• We will still request the filed 5208 whenever available
• Non-filed versions will be accepted to allow for transition and avoid disruption

Moving forward

For Washington small groups with 1-2 enrolled employees and effective dates October 1, 2026 and beyond:

• We will no longer accept non-filed 5208 documents
• A filed 5208 A & B will be required for all new groups and renewals
• Submissions without a filed 5208 may not be processed

What you can do now

• Begin working with your groups to obtain the filed 5208 A & B
• Set expectations early for upcoming renewals and new business
• Reach out if a group is unable to obtain the filed document so we can discuss next steps

Thank you for your partnership and support as we implement this change. Please reach out if you have any questions or would like to discuss specific group scenarios.